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Crazy8s – Executive Director

Seeking an Executive Director to head up year-round programming, events, and fundraising
June 24, 2022
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One-time
In-person & Online
Vancouver
Free

Crazy8s Film Society is seeking an Executive Director to head up its year-round programming, events, and fundraising. The position requires variable hours, with some months requiring a full-time commitment and other months with minimal hours (see details below), and is based in Greater Vancouver.

About Crazy8s:
Crazy8s is a filmmaking challenge that provides funding and support to emerging filmmakers to help them produce a short film. Run by the Crazy8s Film Society, a not-for-profit society, it was created to foster support for emerging filmmakers who have little or no access to funding. Every year over one hundred aspiring teams of filmmakers apply with a 3-minute pitch video. From there, 40 semi-finalists are chosen to pitch in person to a jury of industry professionals, after which 12 finalists are selected to workshop their script with a professional story editor. Finally, 6 winners receive $1,000 and a production package provided by sponsors to make their short film in just 8 days. Finished films are screened at a gala event open to the public.

About the position:
The Crazy8s Executive Director is responsible for year-round programming including the annual short film competition, production of the Gala Screening and AfterParty, as well as running the operations of the Society. The ideal candidate will be well versed in arts administration, event management, and fundraising, with knowledge of the film production sector. A strong communicator and problem-solver, the Executive Director is responsible for leading a team of contractors, representing the organization publicly, and delivering a number of programs and events within budget and according to schedule. The successful candidate will be a self-starter who is able to demonstrate a high level of organizational skills, work with sponsors and raise funds, and bring a level of maturity and experience to a multi-faceted role.

Reports to: Board of Directors
Supported by: Part-time staff (administrator, bookkeeper, and temporary staff for events/production period)
Hours: Part-time May – September, close to full time from October to April. Average of 20 hours per week. Includes some evenings and weekends, and occasional travel
Salary: Annual base salary range of $35k – $45k depending on experience and percentage of funds raised via sponsorship
Start date: September 1, 2022

Responsibilities include:

Sponsorship
Raising program finances, liaising with stakeholders, pitching program to new sponsors, and applying for grants

Administration/Management
● Budgets and schedules
● Some accounting, including managing and paying invoices and accounts receivable, making bank deposits, budgeting and cost reporting, and working with bookkeeper and accountant
● Team management, including hiring and contracting, weekly meetings, engagement, and team events
● Working with Board, attending Board meetings, and managing not for profit society Programming and Events
● Creating and implementing year round educational programs, workshops, juries and events including annual film competition, gala screening and party Marketing and Communications
● Writing/creating/overseeing newsletters, website, social media, and posters/flyers
● Overseeing behind-the-scenes trailers and stills for short films
● Managing YouTube channel
● Tracking impressions and audience metrics
● Traditional media outreach and press releases

Short Film Production – with assistance from increased staff during this period
Overall executive producer role for six short films on all stages of production: green-light, pre-production, production, post-production and delivery, including:
● Legal/business affairs (e.g. contracts, clearances, insurance, unions, etc.)
● Production (e.g. permits, crewing, casting, equipment rentals, union management)
● Review of cuts for the films and final approval
● Credits management and approval
● Distribution / broadcast sales

Other Considerations
● The Executive Director represents the society at public events and should be comfortable with public speaking
● Position is a work-from-home role – there is no physical office
● One year contract September 1 – August 31 with opportunity to renew annually
● Open to Canadian Citizens and Landed Immigrants. Must be a BC Resident
● Access to a vehicle is required

Additional skills/experience considered an asset:
● Film distribution and sales
● Public relations
● Human resources
● Running a non-profit
● Working with a Board
● Film producing
● Film festivals

Crazy8s Film Society believes in equality, diversity and community. The Board welcomes applications from all, including people of varied age, culture, ethnicity, gender, gender-identity, language, race, sexual orientation, and religious views.

Apply with cover letter and resume via email to: applycrazy8sed@gmail.com

Application deadline: June 24, 2022

Learn more about this Opportunity

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