Championing a dynamic motion picture workforce in B.C. that is equitable, diverse and inclusive.

Equipment Assistant (Film Rental Clerk)

CineVic is hiring a summer assistant positions in July & August 2024 through the Canada Summer Jobs program!
} 11:59 pm
$19.50 per hour
The posting will remain open until the position is filled

Term: 9 weeks, July 2nd to August 30th, 2024 Hours, with potential for some remote work.

Candidates must be between 15-30 years old at the start of employment, and eligible to work in Canada.


CineVic is an artist-run, non-profit society supporting independent filmmakers and media artists with accessible programming, affordable equipment, professional development resources, and cinematic exhibition opportunities since 1991. Our large inventory of film and video equipment is available to both CineVic members and the community. More information on our programming and services can be found at

CineVic acknowledges and respects the long and continuing history of the Ləkʷəŋən-speaking people, now known as the Songhees and Esquimalt Nations, on whose traditional and unceded territory we carry out our creative activities.

Position Summary The role of the Equipment Assistant is to liaise with equipment renters and manage rentals, including the reservation process, invoicing, collecting payment, pickups, returns, inspection, and basic maintenance of equipment items. Reporting to the Equipment Manager and the Executive Director, the Equipment Assistant will also assist with CineVic programming, events, and members/clients as required.

Duties The Equipment Assistant’s responsibilities include but are not limited to:

  • Ensuring that all equipment and in-house facilities are kept clean, organized, and in good working order, and ensuring that damaged equipment is tracked, reported, and repaired in a timely fashion.
  • Using a calendar-based booking system to reserve equipment for renters, and keeping accurate records of bookings and communications.
  • Using the Quickbooks platform to create and send invoices to renters.
  • Implementing new digital equipment and client management systems.
  • Executing, tracking, and filing rental contracts, and collecting payments using the Square payment system, e-transfers, cash, or cheque.
  • Answering equipment and insurance questions from prospective renters, and communicating and enforcing CineVic policies regarding equipment rental and usage.
  • Preparing rental items for pickup, including pre-rental inspection in tandem with the renter.
  • Receiving equipment items for return, including post-rental inspection in tandem with the renter.
  • Providing renters with detailed knowledge of specific equipment items.
  • Processing member insurance applications.
  • Opening, closing, and keyholding of CineVic facilities.
  • Other such duties as may be required by the Equipment Manager or Executive Director from time to time.

Preferred Qualifications and Experience

  • Technical training in film and video production and/or film and video equipment.
  • Familiarity with CineVic policies, bylaws, and equipment inventory, including both analogue and digital items.
  • Front-line customer service experience, with excellent oral and written communication skills.
  • High level of computer literacy and proficiency in a Mac environment; knowledge of and experience using Gmail, Google Calendar, Quickbooks, online forms, invoicing and payment systems.
  • Ability to lift and move heavy items.
  • Confidence and skill in troubleshooting, and the capacity to be self-directed both in achieving tasks and finding solutions to problems.
  • Organizational skills including setting priorities and meeting deadlines.
  • Positive attitude, attention to detail, and showing accuracy in work.
  • Ability to work under pressure and respond both independently and as a team-player in a multitasking environment.
  • Desire to continually build knowledge, skills, and expertise.
  • Knowledge of contemporary and local film and media arts landscape; experience working in the non-profit, film, or media arts sectors is an asset.


How To Apply To apply, email a resume and cover letter to indicating which position you are applying for. CineVic supports equity, diversity, accessibility, inclusion, and reconciliation in our workplace and programming. All qualified persons are encouraged to apply, especially those who can contribute to the diversification of ideas and lived experiences within our organization, including individuals that are underrepresented in the labour market such as Indigenous, Black, and other racialized groups, 2SLGBTQI+, and persons with disabilities. Interviews will be scheduled on a rolling basis as applications are received. Posting will remain open until the position is filled.

Learn more about this Opportunity


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