Championing a dynamic motion picture workforce in B.C. that is equitable, diverse and inclusive.

Project Coordinator

Work for DigiBC!
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One-time
In-person & Online
#210-577 Great Northern Way, Vancouver
Free

DigiBC’s mission is to promote, support and accelerate the growth of British Columbia’s creative technology industry to the benefit of current and future generations.

  • DigiBC – Creative Technology Association of British Columbia – represents the small, medium, and large businesses that comprise the creative tech sector.
  • British Columbia’s creative tech sector consists of companies that create and publish video games; produce animation and visual effects; and create content and experiences in virtual reality, augmented reality and mixed reality.
  • More than 14,000 British Columbians are employed in over 250 companies that generate $2.3 billion in global sales annually.
  • The creative tech sector supports jobs in every part of the province. For example, there are video game studios in Kelowna, Kamloops, Prince George, Qualicum, Nanaimo and Langley, as well as in metro Vancouver and Greater Victoria.
  • Member companies include EA, Microsoft, Sony Imageworks, ILM, Disney, Unity, Nintendo, Klei(Tencent), Scanline VFX(Netflix), as well as independent Canadian owned Eastside Games Group, Hyper Hippo, Wildbrain, Atomic Cartoons(Thunderbird), Cloudhead, Doberman Pictures and many more.

Position Overview

The Project Coordinator will work closely with the DigiBC team – the Executive Director, Education Lead, Communications Manager and third party service providers to support project action plans, milestones and delivery. The role also includes some Executive Assistant (EA) administrative duties such as supporting the management of the schedule of the Executive Director and financial reporting. The anticipated split is 75% project coordination and 25% EA/administrative duties.

Responsibilities

  • Supports the Education Lead on project coordination for education programs including micro-credentials and Creative Technology Career Pathways; create and maintain industry outreach tracking sheets, update project dashboards, schedule committee meetings with industry, academic and government stakeholders, circulate information documents and terms of reference, point of contact for invoicing and general enquiries.
  • Supports the Executive Director on project coordination for equity, diversity and inclusion (EDI) programs; schedule EDI Steering Committee meetings, take meeting minutes and circulate actions, scope and meet with EDI focused organizations, coordinate roll out of the EDI action plan, including memberships for underrepresented groups, support EDI data collection and policy development.
  • Sector Development XR in BC research report; supports Executive Director with funding application to CMF, create project budget and timeline, liaise with research partner Nordicity on application and project scope, issue legal paperwork, research and liaise with XR community in BC, monitor project progress and ensure all documentation uploaded to CMF funding platform Dialogue in timely manner.
  • Supports the Executive Director in management of schedule, including liaising with internal and external contacts to schedule meetings and bookings.
  • Work with the Communications Manager on Education, EDI and other special project promotion and events.
  • Financial administration; help to prepare budgets, reconcile credit card expenses, and invoicing.
  • Issue appropriate legal paperwork for contractors such as contracts and terms of agreement.
  • Create and maintain comprehensive project documentation, plans and reports.
  • Special project assignments, at the request of the Executive Director.

Requirements and skills

  • Relevant degree or diploma from an accredited post-secondary education institution
  • 3+ years experience providing project/management support and budget administration
  • Experience writing grant funding proposals, preparing budgets and project reports
  • Detail oriented
  • Quick learner
  • Reliable and able to maintain confidential information
  • Excellent organizational skills with a keen attention to detail
  • Ability to work to tight deadlines
  • Excellent communication skills – proficient writing skills for the preparation of reports and project correspondence
  • Outstanding verbal and interpersonal skills to support your communication with project teams, contractors, third party service providers, and stakeholders
  • Experience with proposal and technical report preparation
  • Committed team player
  • Strong working knowledge of Microsoft Office 365 and Google Workspace

Salary

Full time(part-time & flexibility possible), Contract (parental leave contract position with possibility of extension) $55 – $65,000/year based on experience.

Hybrid work environment between the DigiBC office, remote DigiBC presence locations and work from home. Tools will be provided for remote work.

At DigiBC, we are committed to recruiting a diverse workforce that represents the BC community. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process.

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