Championing a dynamic motion picture workforce in B.C. that is equitable, diverse and inclusive.

Recruitment Coordinator

Seeking a proactive thinker, passionate about advancing our recruitment, interview, and onboarding experiences with a pulse on the Animation marketplace


Disney Animation
In-person & Online

Job ID 10005754
Location Vancouver, Canada
Business Walt Disney Animation Studios
Date posted Jul. 14, 2022
Flex Type Hybrid 

– This role is considered hybrid, which means the employee will work a portion of their time on-site from a Company designated location and the remainder of their time remotely.

Job Summary:

The Recruitment Coordinator is a central point of communication throughout the hiring and onboarding lifecycle. This role provides direct support to the Recruitment Team and is responsible for a wide range of duties in support of recruitment and onboarding efforts within Walt Disney Animation Studios. They are a proactive thinker, passionate about advancing our recruitment, interview, and onboarding experiences, and have a pulse on the Animation marketplace. This will be a 1 year contract role to start, at our Vancouver, BC studio.


  • Facilitate effective and close communication between Recruitment and other departments within the studio. Distribute necessary information consistently and thoroughly, providing frequent updates and reminders.
  • Responsible for interview scheduling, corresponding with candidates; confirming schedules with Production Management; Routing reels/resumes and portfolios accordingly
  • Schedule and organize reel reviews, including preparation and collection of feedback
  • Coordinate candidate relations through e-mail correspondence/phone calls and handling of candidates during on-site interviews
  • Manage departmental administrative tasks, including offer letter generation as needed and new hire on boarding
  • Provide additional support and coverage to Recruiters while they are traveling and attending off-site events
  • Organize and facilitate team conference registration, travel arrangements and expense reports
  • Maintain the organization of Walt Disney Animation Studios (WDAS) Applicant Management System, ensuring clean data and details
  • Liaise between WDAS and The Walt Disney Company (TWDC) applicant tracking systems for a smooth candidate experience from recruitment through on boarding and orientation
  • Partner across Recruitment teams and TWDC Studio partners to bridge talent pipelines between Vancouver, Burbank and COE hiring efforts
  • Run and distribute recruiting reports for the purpose of department metrics
  • Conduct ongoing research projects in support of strategic recruiting plans
  • Maintain awareness of industry trends/news and present findings to team
  • Assist Recruitment and Human Resources with off boarding and any Reverse Recruitment efforts


  • 1+ years successful experience in a complex professional setting; administrative or recruitment support experience in creative and/or technical environments preferred
  • Strong organizational skills and adept at functioning in dynamic environments; Able to identify and prioritize tasks, handle multiple ongoing projects, and be flexible to change.
  • Proactive self-starter
  • Ability to handle confidential and sensitive information with tact, diplomacy and discretion
  • Ability to communicate effectively with all employees, including senior management, creative, and technical disciplines on one-to-one basis and in groups
  • Ability to represent Walt Disney Animation Studios professionally to variety of external audiences
  • Strong research and analytical skills
  • Excellent written and oral communication skills
  • Strong computer skills – Microsoft Office, Google Docs, Keynote, Powerpoint, Photoshop, Acrobat, and web search methods
  • ATS System experience highly preferred
  • SAP experience helpful
  • Animation, VFX, Technology or Production experience a plus

Required Education

  • Bachelor’s degree or equivalent experience





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