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VIFF – Partnerships Coordinator

We're looking for an extraordinary addition to our team, someone highly motivated, organized, and process-oriented with a passion for working with and for volunteers.

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Vancouver International Film Festival
} 11:59 pm
One-time
In-person & Online
$ 18,350 Employment Contract (+ OT as needed)

Application close: 28 June

Duration: Full time – July 15, 2024 to December 15, 2024

 

ABOUT THE POSITION

Reporting to the Director of Corporate Partnerships and in collaboration with the Partnership Manager, the Partnerships Coordinator is responsible to provide administrative and logistical support for numerous sponsorship/partnership related activities prior to, during, and after the 43rd edition of the Vancouver International Film Festival.

Qualifications:

  • Demonstrated previous experience working in a deadline-driven environment, preferably for large events.
  • Proven previous experience working as part of a high-performing team.
  • A keen eye for detail, a passion for exceeding expectations, and a desire for providing “value-added” service.
  • Exceptional verbal and written communications skills.
  • Excellent relationship management skills.
  • Experience in coordinating volunteers/a small team, an asset.
  • Strong ability to effectively share ideas and courageously take initiative.
  • Proficient in Microsoft Office and InDesign – experience with a CRM program (we use Salesforce) and database programs (FileMaker Pro, Shiftboard, Telemetry) an asset.
  • Comfortable making informed decisions and delegating tasks to volunteers.
  • Must be available to work late nights and weekends during the Festival (September 26 – October 6, 2024), and on occasion in the lead-up to the event.

The Partnerships Coordinator is responsible for:

  • Assisting in the planning and coordination of VIFF collateral pieces and sponsor recognition throughout the festival.
  • Liaising with sponsors in areas such as asset collection, invoicing, contracting, etc.
  • Communicating deadlines for asset collection to sponsors and ensuring all assets are spec filed and spec checked in time to meet deadlines i.e. the publishing deadline for the program guide.
  • Ensure that all sponsor digital activations are scheduled and confirmed by all relevant individuals and departments.
  • Event support with emphasis on sponsorship-specific activations and special events.
  • Tracking sponsor benefits to ensure that all benefits are delivered as per contract.
  • Liaising with the Ticketing team to facilitate sponsor ticket allocations and accreditation.
  • Participating in the Festival Operations team planning meetings to communicate sponsor benefits and activation to ensure smooth delivery of same.
  • Provide administrative support to the Sponsorship/Development team as needed.
  • Collaborate with the Volunteer Department to ensure adequate volunteer resources are recruited and scheduled for the sponsorship team.
    • Scheduling, and supporting sponsorship-specific photographers and social media team.
  • Coordinating VIP guest lists and Sponsor check-in at events i.e. opening gala screenings and party (if applicable).
  • Lead internal asset collection and assist in the planning and delivery of post-festival reports to partners.

 

How to apply: Please submit a current CV, along with a cover letter to careers@viff.org . Please include “PARTNERSHIPS COORDINATOR” in the subject line of the email. We thank all applicants for their interest and advise that only those requested for an interview will be contacted due to the volume of applications anticipated. No phone calls, please.

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